Executive Assistant II

Iterable

United States Remote only

Full time

US$104-162.8k (annually)

Virtual Assistant

Jan 20

Iterable is the growth marketing platform that enables brands to create, execute and optimize campaigns to power world-class customer engagement across email, push, SMS, in-app and more with unparalleled data flexibility. We are an integrated, cross-channel solution—Iterable is built for marketers, trusted by engineers, and designed with intelligence. We know this space well: our product team built the growth systems that powered Twitter’s early success. We've recently raised a $50M Series C from top-tier investors like Index Ventures and CRV, and hundreds of companies like Zillow, SeatGeek, and Box rely on us to captivate their many millions of users.

Iterable's momentum grows daily and there has never been a more exciting time to join the team! We've been recognized as one of the Best Places to Work for two years running, earned ourselves a top 20 spot among the SaaS 1000, and we host an annual growth marketing conference where innovative marketers around the world come to share ideas. We have a nation-wide presence with offices in San Francisco, New York, and Denver, plus we’re expanding internationally as we open an office in London. 

Iterable is the growth marketing platform that enables brands to create, execute and optimize campaigns to power world-class customer engagement across email, push, SMS, in-app and more with unparalleled data flexibility. We are an integrated, cross-channel solution—Iterable is built for marketers, trusted by engineers, and designed with intelligence. We know this space well: our product team built the growth systems that powered Twitter’s early success. We've recently raised a $50M Series C from top-tier investors like Index Ventures and CRV, and hundreds of companies like Zillow, SeatGeek, and Box rely on us to captivate their many millions of users.

Iterable's momentum grows daily and there has never been a more exciting time to join the team! We've been recognized as one of the Best Places to Work for two years running, earned ourselves a top 20 spot among the SaaS 1000, and we host an annual growth marketing conference where innovative marketers around the world come to share ideas. We have a nation-wide presence with offices in San Francisco, New York, and Denver, plus we’re expanding internationally as we open an office in London. 

The Role:

As an Executive Assistant II at Iterable, you're at the heart of our business and the soul that keeps the team moving forward. You anticipate the needs of the executives and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest going-ons in each department. You also use that knowledge to strategically support projects. In addition to being organized and analytical, you show ownership, possess strong communication skills, and are comfortable working behind the scenes. 

Position Details:

  • Provide EA to support multiple executives
  • Proactively manage calendars and priorities
  • Schedule a high volume of meetings with high caliber external partners including investors, board members, and customer prospects
  • Manage and process expenses for the executive team, review expense reports for the executive team’s directs
  • Coordinate meetings across time zones
  • Partner with other members of the EA team and cross functional partners across the org
  • Schedule internal and external meetings with a variety of cross functional partners
  • Manage a high volume of schedule requests
  • Prepare and coordinate all hands and other team meeting agendas, create slide decks
  • Perform a variety of administrative tasks (manage calendars, book travel, etc)
  • Ensure executives balance team interaction, strategy, meetings, and personal time
  • Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups
  • Manage small projects as needed
  • Manage and team events, on-sites, and swag

The Ideal Candidate:

  • You have experience supporting multiple executives
  • You have experience liaising with high caliber external stakeholders and partners
  • You maintain high level of confidentiality, professionalism, discretion, and judgment at all times
  • You can manage a high volume of external and internal facing requests with organization and a sense of urgency
  • You have experience managing a high volume of emails and slacks, prioritizing, and ensuring timely follow up and through
  • You can work autonomously and exercise strong decision making skills when necessary
  • You have proven ability to work in a fully remote setting
  • You have a strong team mentality and enjoy working closely with your teammates
  • You proactively build professional relationships with internal and external stakeholders
  • You have strong communication skills and keep stakeholders in the loop at all times
  • You are organized, detail oriented, and professional
  • You have previous experience in an Executive Assistant role with a fast-paced SaaS startup company of a similar size
  • You are responsive to internal and external requests and work efficiently
  • Experience with G-Suite and Expensify
  • You live by our values: Trust, Humility, Growth Mindset and Balance

Perks & Benefits:

  • Competitive salaries, meaningful equity, & 401(k) plan
  • Medical, dental, vision, & life insurance
  • Unlimited PTO, great work/life balance, and fantastic location
  • Generous monthly Employee Wellness Allowance 
  • Professional Development Allowance of $100/month
  • Pre-tax commuter benefits

We’re rethinking traditional workplace planning and looking to strengthen belonging, innovation, productivity, and happiness whether it’s in an office, from home, or a hybrid of the two. As such, we've moved to a single geographical compensation band for all of our employees (the San Francisco Bay Area market for the US, London for the UK). 

The annual base salary range for this position is $103,950 - $162,750. The compensation package includes equity, plus a range of medical, dental, vision, financial and other benefits. Additionally, perks and generous stipends for health & fitness and learning & development, among others, are included.

Iterable is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Iterable does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Iterable also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, Iterable will also consider for employment qualified applicants with arrest and conviction records.

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Iterable

The customer activation platform that helps brands deliver joyful experiences at massive scale.

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